Privacy Policy
The policy: This privacy policy is for the website: https://leicestercollege.education.supplies served by Whittaker Office Supplies Limited, Unit 3 Weldon Road, Loughborough Leicestershire. LE11 5TE and governs the privacy of users who choose to use them. It explains how we comply with the GDPR (General Data Protection Regulation), the DPA (Data Protection Act) [pre GDPR enforcement] and the PECR (Privacy and Electronic Communications Regulations).
This policy will explain
areas of this website that may affect your privacy and personal details
how we process, collect, manage and store those details and how your
rights under the GDPR, DPA & PECR are adhered to. Additionally, it
will explain the use of cookies or software, advertising or commercial
sponsorship from third parties and the download of any documents, files
or software made available to you (if any) on this website. Further
explanations may be provided for specific pages or features of this
website in order to help you understand how we, this website and its
third parties (if any) interact with you and your computer / device in
order to serve you. Our contact information is provided if you have any
questions.
The DPA & GDPR May 2018
We and
these websites comply with the DPA (Data Protection Act 1998) and
already comply with the GDPR (General Data Protection Regulations) which
comes into effect from May 2018. We will update this policy accordingly
after the completion of the UK's exit from the European Union.
Information We Collect
We
collect information about you when you register with and/or use our
Websites. This may include your name, address, telephone number, email
address and products which you have purchased, we will not ask for
information which is excessive to our business requirements.
Information
is also collected when you complete and submit online forms (such as
product surveys) and whenever you email us your details.
We will not collect sensitive personal information about you without your explicit consent. We use 'cookies' to collect additional information about your visit to our Websites.
Use of Cookies
This
website uses cookies to better the users experience while visiting the
website. As required by legislation, where applicable, this website uses
a cookie control system, allowing the user to give explicit permission
or to deny the use of /saving of cookies on their computer/device.
Cookies
are small files saved to the user's computer’s hard drive that track,
save and store information about the user's interactions and usage of
the website. This allows the website, through its server to provide the
users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors or use the cookie control system if available upon their first visit. However, you may not be able to use all the interactive features of our Website if cookies are disabled. This Website uses the following two types of cookies:
Session Cookies - these are temporary cookies which
remain on your computer until you leave the Website and allow you to
carry information across pages of the Website without having to re-enter
information, all the information entered is immediately deleted.
Persistent
Cookies - these remain on your computer after you leave the Website and
the information is retained for your future usage.
Website Visitor Tracking
This
website uses tracking software to monitor its visitors to better
understand how they use it. The software will save a cookie to your
computer’s hard drive in order to track and monitor your engagement and
usage of the website, but will not store, save or collect personal
information.
This website may contain sponsored links and
adverts. These will typically be served through our advertising
partners, who may have detailed privacy policies relating directly to
the adverts they serve.
Clicking on any such adverts will send
you to the advertiser’s website through a referral program which may
use cookies and will track the number of referrals sent from this
website. This may include the use of cookies which may in turn be saved
on your computer’s hard drive. Users should therefore note they click on
sponsored external links at their own risk and we cannot be held liable
for any damages or implications caused by visiting any external links
mentioned.
Downloads & Media Files
Any
downloadable documents, files or media made available on this website
are provided to users at their own risk. While all precautions have been
undertaken to ensure only genuine downloads are available users are
advised to verify their authenticity using third party anti-virus
software or similar applications.
We accept no responsibility for third party downloads and downloads provided by external third-party websites and advise users to verify their authenticity using third party anti-virus software or similar applications.
Contact & Communication With us
Users
contacting us through this website do so at their own discretion and
provide any such personal details requested at their own risk. Your
personal information is kept private and stored securely until a time it
is no longer required or has no use. Where we have clearly stated and
made you aware of the fact, and where you have given your express
permission, we may use your details to send you products/services
information through a mailing list system. This is done in accordance
with the regulations named in 'The policy' above.
Email Mailing List & Marketing Messages
We
operate an email mailing list program, used to inform subscribers about
products, services and/or news we supply/publish. Users can subscribe
through an online process where they have given their explicit
permission. Subscriber personal details are collected, processed,
managed and stored in accordance with the regulations named in 'The
policy' above. Subscribers can unsubscribe at any time through an
automated online service, or if not available, other means as detailed
in the footer of sent marketing messages. The type and content of
marketing messages subscribers receive, and if it may contain third
party content, is clearly outlined at the point of subscription.
Email
marketing messages may contain tracking beacons / tracked clickable
links or similar server technologies in order to track subscriber
activity within email marketing messages. Where used, such marketing
messages may record a range of subscriber data relating to engagement,
geographic, demographics and already stored subscriber data.
Our EMS (email marketing service) provider is; Inprint and you can read their privacy policy in the resources section.
External Website Links & Third Parties
Although
we only look to include quality, safe and relevant external links,
users are advised to adopt a policy of caution before clicking any
external web links mentioned throughout this website. (External links
are clickable text / banner / image links to other websites.
URL
shortening is a technique used on the web to shorten URL's (Uniform
Resource Locators) to something substantially shorter. This technique is
especially used in social media and looks similar to this (example:
http://bit.ly/zyVUBo). Users should take caution before clicking on
shortened URL links and verify their authenticity before proceeding.
We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Policy & Usage
We adopt a
Social Media Policy to ensure our business and our staff conduct
themselves accordingly online. While we may have official profiles on
social media platforms users are advised to verify authenticity of such
profiles before engaging with or sharing information with such profiles.
We will never ask for user passwords or personal details on social
media platforms. Users are advised to conduct themselves appropriately
when engaging with us on social media.
There may be instances
where our website features social sharing buttons, which help share web
content directly from web pages to the respective social media
platforms. You use social sharing buttons at your own discretion and
accept that doing so may publish content to your social media profile
feed or page.
Looking after your information
We take appropriate security measures in relation to the sensitivity of the information which we hold on you.
We
will not hold your information on our systems for any longer than is
necessary for us to meet the purpose of holding that information.
Where
you have made us aware that the information that we hold about you is
inaccurate or not up to date, we will update that information.
You
have the right to request a copy of the personal information that we
hold about you, address any requests to the Whittaker Administration
Team at the contact address set out below.
If you have any
questions about privacy, please contact:
marketing@whittakerworkplace.co.uk. Alternatively, please write to us
at:
Whittaker Marketing Team
3 Weldon Road
Loughborough
Leicestershire
LE11 5TE
Alternatively you can telephone us on 01509 235888